2023 NEAFCS Presenter Information & Guidelines

Reminders:

• ALL Presenters are required to register for Annual Session.
• Speaker Agreements were due by April 21, 2023.
• All meetings and events, excluding offsite events, will be held at the Rhode Island Convention Center.

This conference was supported [in part] by the intramural research program of the U.S. Department of Agriculture, National Institute of Food and Agriculture, AFRI Diet, Nutrition, & the Prevention of Chronic Diseases, accession 1031154, award 2023-68015-40709. With this grant, NEAFCS is able to support its presenters, so requirements have changed.  See below.  

Concurrent Session Presenters:

Click here to view the Concurrent Session Presenter Expectations Document (NEAFCS will supply computer)

Concurrent Session Setup and Audio Visual Support
Presenters will be provided with the following audio visual support:

• Computer
• Projector and screen
  
• One podium with microphone
• Table for materials

NEAFCS will supply computers for each concurrent session room (Windows PC’s, Dell Latitudes). We recommend presenters bring their presentation on a USB drive.  If you plan to supply your own computer and it is a MAC, please notify Elizabeth Lane at [email protected] so that we can ensure proper cable connections are available.  

General Wi-Fi internet is available for all meeting attendees.  The Wi-Fi has limited bandwidth, so if you are needing to connect to the internet for videos, etc., we highly recommend you embed in PowerPoints. 

Showcase of Excellence Presenters:

Click here to view the Showcase of Excellence/Poster Presenter ONLY Presenter Expectations Document

Showcase of Excellence Requirements

Boards: 4' (h) x 8' (w) cork boards - please bring pins and/or thumbtacks
Table: You'll also have a 3' table in front of the standing poster board for handouts and other materials

Use thin/lightweight poster paper or cardboard since heavy materials may be difficult to attach to the display board. Audio/Visual support, internet access and electrical outlets are not provided or available. 

Presenters are responsible for the setup and breakdown of their poster displays.  Poster's will be displayed INSIDE of the Exhibit Hall, so we recommend you do not leave your poster case or any other valuables overnight. 

Posters are open for viewing on Wednesday, September 13 and Thursday, September 14, with presenters having an optional scheduled 1-hour manned time on Wednesday, September 13^th from 12:30 PM – 1:30 PM.  Posters do not need to be staffed during the conference, but must have contact information for at least one presenter in case an individual has questions.

Showcase of Excellence Timeline:

Tuesday, September 12

3:00 PM - 5:30 PM Showcase of Excellence Poster Setup

Wednesday, September 13

Pre-Conference Workshop Presenters:

Click here to view the Pre-Conference Workshop Presenter Expectations Document (NEAFCS will supply computer)

General Wi-Fi internet is available for all meeting attendees.  The Wi-Fi has limited bandwidth, so if you are needing to connect to the internet for videos, etc., we highly recommend you embed in PowerPoints.