2023 Registered Exhibitor Information

Continue to check this website for up-to-date information. 

Click here to view the Exhibitor Kit. If you have any questions, please contact Elizabeth Lane at [email protected].

Advanced Shipping Information for Exhibitors Only:
Tuesday, September 5, 2023: Deadline for shipments sent to our advance warehouse.
Please use provided shipping label.
To: (Exhibit Company Name)
Booth #
Event: NEAFCS Annual Session
C/O: Capital Convention Contractors
153 Northboro Rd, Suite 6
Southborough, MA 01772

Direct Shipment Information for Exhibitors Only:
Tuesday, September 12, 2023: must arrive on this date
Please use provided shipping label.
To: (Exhibit Company Name)
Booth #
Event: NEAFCS Annual Session
C/O: Capital Convention Contractors
1 Sabin St
Providence, RI 02903

ADVANCED ORDER DISCOUNT DATE
The deadline to receive discounted orders with Capital Equipment and Service is August 29, 2023.  After this date, standard pricing will prevail for all orders.

SHIPPING
The Advanced Shipping deadline is September 5, 2023.  So all items being shipped ahead of time directly to Capital Conventions must be received by this date.  More details can be found in the exhibitor kit, or on our website.

EXHIBITOR KIT
You should have received a copy of your exhibitor kit via email from Capital Conventions.  This contains information about ordering needed items for your booth, shipping etc.  Click here to view the Exhibitor Kit.

ELECTRICITY
Please note, if you require electricity at your booth this needs to be ordered ahead of time and can be done through the RICC website.  Information about ordering electrical is included in the 2 documents below. These orders are the responsibility of the participating vendor/company. We recommend placing your order at your earliest convenience.

• Electrical Order Form
• Exhibitor Services Letter

RHODE ISLAND CONVENTION CENTER (RICC)
The loading dock will be open on Wednesday morning and Thursday morning only for load-in/load-out.  If you are setting-up your booth on Tuesday during the exhibit hall setup time (3:00 PM – 5:30 PM), please note you will need enter through the Convention Center entrance.  The loading dock will not be available.  Below is a diagram to access the loading dock located off of West Exchange Street.

• Loading Doc Diagram

CHECKING IN
Your name badges, and other important papers including raffle tickets will be placed on your table for your arrival.  There is need to check-in at the registration desk when you arrive.  

EXHIBIT HALL
The Exhibit Hall is located on the 3^rd floor of the RICC in Exhibit Hall C

SCHEDULE OF EVENTS
Tuesday, September 12

• 3:00 PM – 5:30 PM               Exhibitor Move-in (loading dock closed)

Wednesday, September 13

• 7:00 AM – 11:00 AM            Exhibitor Move-in (loading dock open)
• 11:00 AM – 11:30 AM          Exhibitor Orientation & Lunch
• 12:00 PM                             Exhibit Hall Grand Opening/Ribbon Cutting
• 12:00 PM – 5:00 PM            Exhibit Hall Open
• 1:00 PM – 4:30 PM              Exhibit Forums

Thursday, September 14

• 7:30 AM - 8:00 AM               Exhibitor Breakfast Available 
• 8:00 AM – 9:30 AM              Exhibit Hall Open & Attendee Breakfast
• 8:15 AM – 9:30 AM              Exhibit Forums
• 9:30 AM – 12:00 PM            Exhibitors Move-out (loading dock open)

NAME BADGES
Be sure to wear your name badge at all times during the convention. A name badge will be required to gain entrance into the exhibit hall. 

• If you have not notified us of who your Exhibitor Representatives will be onsite, please do so at your earliest convenience to Elizabeth Lane at [email protected].
• If you have additional representatives attending with you outside of the 2 allocated per exhibiting company, please complete the Exhibitor Representative Form.

RAFFLE TICKETS
In your exhibitor packet you will find an envelope with raffle tickets and an instruction sheet. Please make sure to review prior to the opening of the exhibit hall. We hope this provides attendee engagement with the vendors and to give them a chance to win a prize!

SECURITY
Exhibit area will be locked at the close of each day for the protection of the exhibits. Unauthorized personnel will not have access to the exhibit area during non-show hours.

EXHIBIT SELLING POLICY
The focus of the exhibits continues to be education and public relations. Exhibitors may sell products from their booth, or they may take orders and collect payment for purchases to be shipped. If the products are display samples, they may be picked up at the close of the Exhibits. Outside sales are prohibited and will be enforced.

DISMANTLING 
No part of an exhibit shall be removed during show hours. Exhibits must be kept intact until 9:30 a.m. on Thursday, September 14. All exhibits must be dismantled and removed by 12:00 p.m. on Thursday, September 14, 2023; otherwise, NEAFCS reserves the right to remove the exhibit at the exhibitor’s expense.

For additional information on the Annual Session, please visit the NEAFCS website at https://www.neafcs.org/2023-annual-session.  We look forward to seeing you in Providence!