2019 Registered Exhibitor Information

Continue to check this website for up-to-date information. 

Registered exhibitors will receive an email from the contracted Exhibit Decorator, Hershey Expo. The email will include a link to the following Exhibitor Kit. Click here for Exhibitor Kit. If you have any questions regarding items listed in this document, please contact Hershey Expo (contact info included in Kit). If you have any questions regarding your booth number, please contact Elizabeth Lane at [email protected].

Important Deadline Reminders:
Tuesday, September 24, 2019 - Pre-Order Discount Deadline.  All orders must be received with payment in full by this date to receive discounted pricing.

Wednesday, September 30, 2019 - Deadline to have items shipped to Hershey Expo

Exhibit Selling Policy
The focus of the exhibits continues to be education and public relations. Exhibitors may sell products from their booth, or they may take orders and collect payment for purchases to be shipped. If the products are display samples, they may be picked up at the close of the Exhibits. Outside sales are prohibited and will be enforced.

Registration Hours
Please drop by the registration desk located in the Hershey Lodge, to pick up your pre-registered documents, name badge and tickets. You will also find a separate packet at your booth with some additional items.

Sunday 4 PM - 6PM
Monday 7 AM - 5 PM
Tuesday 7 AM - 4PM
Wednesday 7 AM - 4 PM
Thursday 7 AM - 2 PM

No part of an exhibit shall be removed during show hours. Exhibits must be kept intact until 10:00 a.m. on Thursday, October 3, 2019. All exhibits must be dismantled and removed by 1:00 p.m. on Thursday, October 3, 2019; otherwise, NEAFCS reserves the right to remove the exhibit at the exhibitor’s expense.

Annual Session App
Search "2019 NEAFCS Annual Session" in the App store to download it today.

  • Stay up-to-date on events and latest news for the 2019 Annual Session
  • Participate in the gamification
  • Connect with attendees and view the interactive Exhibit Hall Map
  • Attendees can message you directly to learn more about your products and services if you are an App user

Schedule of Events
Tuesday, October 1st
1:00 PM – 5:00 PM Exhibitor Move-in

Wednesday, October 2nd
7:00 AM – 11:00 AM Exhibitor Move-in
11:00 AM – 11:30 AM Exhibitor Orientation
12:00 PM Exhibit Hall Grand Opening/Ribbon Cutting
12:00 PM – 5:30 PM Exhibit Hall Open (Boxed Lunch provided)
12:30 PM – 4:30 PM Exhibit Forums
4:30 PM – 5:30 PM Reception in the Exhibit Hall

Thursday, October 3rd
8:00 AM – 10:00 AM Exhibit Hall – Breakfast
8:00 AM – 10:00 AM Exhibit Forums
10:00 AM – 12:00 PM Exhibitors Move-out

Name Badges/Meal Tickets
Be sure to wear your name badge at all times during the convention. A name badge will be required to gain entrance into the exhibit hall. Exhibitors are provided with 2 meals tickets per person for the meals served in the Exhibit Hall. We will open lunch and breakfast 30 minutes early so that you can eat before the hall opens.

Important Reminders:

  • If you have not notified us of who your Exhibitor Representatives will be onsite, please do so at your earliest convenience to Elizabeth Lane at [email protected].
  • If you have additional representatives attending with you outside of the 2 allocated per exhibiting company, please complete the Exhibitor Representative Form.

Anniversary Reception
Join us Wednesday from 4:30 PM – 5:30 PM in the Exhibit Hall for the Anniversary Reception. This is a great opportunity to network with attendees and enjoy the celebration. You DO NOT have to man your exhibit booth during this time, unless you feel the need to. Attendees will be in the hall, so feel free to use this time to network with participants in a more informal setting than behind your booth;
however the choice is yours.

Raffle Tickets
In your exhibitor packet you will find an envelope with raffle tickets and an instruction sheet. Please make sure to review prior to the opening of the exhibit hall. We hope this provides attendee engagement with the vendors and to give them a chance to win a prize!

Exhibit area will be locked at the close of each day for the protection of the exhibits. Unauthorized personnel will not have access to the exhibit area during non-show hours.

For additional information on the Annual Session, please visit the NEAFCS website at https://www.neafcs.org/2019-annual-session. We look forward to seeing you in Hershey!


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325 John Knox Rd. Suite L103
Tallahassee, FL 32303
P: (850) 205-5638 / F: (850) 222-3019